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Post Tagged with: " Virtual Office "

A Virtual Office Can Add A Professional Image for Your Business!

During the initial stages of building your business, I am sure you have heard about the importance of setting up a commercial office location. A physical location that is zoned for business speaks volumes for your company and it’s operations.

If you decide to use your home address for your company, keep in mind some lenders may not extend credit to a “home-based” business. But if you are adamant about having a commercial address but cannot afford renting out traditional office space and hiring someone to manage your calls, mail, files etc., then having a Virtual Office is what you need.

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Here at Executive Office Suites, we offer various Virtual Office packages to help support you and your business and provide the professional image that you are searching for. Not only do you get a permanent mailing address and business phone number, but you get 24 hour access to our services which includes 3 meeting rooms and flex office space and a virtual admin (who you do not have to pay) who will answer your calls and help with your mail.

Give your business the professional image you require to get ahead of the competition. Call today for more information or stop by to tour our facilities!

Image Source: Executive Office Suites

Written by Carbajo Republished with permission by Alliance

Virtual Offices: Helping Small Business Owners Achieve Work-Life Balance Virtual Office Work.Balance.Life

Spending too much time on meager tasks when you should be growing your business? Want to spend more time with the family? Running a business is tough. But happily, today’s small businesses have a whole host of time-saving tools at their disposal, and a virtual office is one of them.

“Too much work, not enough play” – sound familiar? We all strive for an effective work-life balance. Small business owners are particularly under pressure, as they are the driving force behind the business and feel they have to be switched on to “work mode” every waking minute. This can lead to unhappiness at work and stress, which can spill over into family and home life.

Happily, small business owners have an arsenal of tools available to help make their working lives that little bit easier. And a virtual office is one of them. How, do you ask? The answer is not limited to one solution, but rather, several solutions that work together to help streamline business processes, reduce workload, and keep your clients feeling like they are number 1.

Let’s start with streamlining. With a virtual office, you could opt for a professional live answering service through our team of trained, experienced receptionists. When you’re busy growing your business – whether that’s strategizing, meeting clients or marketing your brand – constant calls from your cell phone can be an unwelcome distraction. Particularly when it’s an unwanted sales call or a wrong number. At Executive Office Suites, our professional receptionists can take that distraction away from you by answering, screening and handling calls to your requirements. Just think how much time this could save!

There’s another benefit to our live receptionist service, and it’s all about image. Having calls answered by a professional receptionist can go a long way towards improving your business image. No more important missed calls, or feeling like you’re on the spot when a client calls and you can’t remember their name. Leave it to our receptionists to make sure your clients feel like they are always number 1.

Of course, signing up to a swanky business address is another way to boost your business image. You might spend most of your time working from home or on the road, but as far as your clients are concerned, that skyscraper on Avenue of the Americas is your business home. And it’s not just an address on your business card either. With Executive Office Suites, you can benefit from on-demand meeting rooms and day offices too – perfect for meeting (and impressing!) clients, and having somewhere to land when you’re in town.

Executive Office Suites at Lafayette Village is all about helping you to streamline your tasks, boost productivity and grow your business. After all, you deserve it. And with less time spent fire-fighting and more time spent focusing on the things that matter – like family – you’ll soon be well on the road to work-life-balance success!

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Written by Joanna Republished with permission by Alliance

 

Hello Virtual Receptionists, Goodbye Distractions!

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With the incredible advancements in mobile technology, it is entirely feasible to almost completely run your business from a device that is small enough to fit in the palm of your hand. Crazy, right? Today’s businesspeople and busy entrepreneurs utilize cell phones as their primary point of contact and sometimes, before we know it, we’ve wasted the better part of a workday fielding calls, “getting back in touch,” “circling back,” and “interfacing” with clients and colleagues via our phones. What happened to actually getting some work done? Wouldn’t it be nice to get more of that phone time back?

Executive Office Suites has your solution. Our live receptionist service takes the time-consuming tedium of answering calls out of your hands (literally) and places it in the very capable hands of our professionally trained reception team. This valuable service shifts the calls from your cell phone to our live receptionists who can screen and forward them to voicemail or to your cell phone, per your specifications. Saving your business time and productivity reaching new heights is what this will offer.

What’s more, you probably waste more time on your cell phone than you even realize. Every time you get a call and pick your phone up to respond, chances are you will stay on your phone to do any number of time consuming things (texting, checking social media accounts, opening various apps, reading the news, etc. etc.). Virtual receptionists will eliminate these distractions by cutting them off at the pass.

 

Image source: Scott Griessel

Written by McDuffie Republished with permission by Alliance

How a Virtual Office Can Help Workers Beat Distractions

“The average American worker has fifty interruptions a day, of which seventy percent have nothing to do with work.”

So says the late, great William Edwards Deming – American statistician, professor, author, lecturer, consultant and all-round business brain.

Here’s another statistic that’ll grab your attention: Around 50% of American office workers say they work for just 15 minutes before getting distracted, while 53% feel that an hour or more is wasted every single day because of disruptions.

Are you easily distracted at work? Can’t stop browsing Facebook? Time for another gaze out the window? You’re not alone – in fact, it turns out that quite a few of us are plagued by distractions that keep us from reaching our productivity potential. From constant background chatter and phone calls to feeling tired or frustrated, there are plenty of reasons to stop you from getting on with the job.

So how do you deal with distractions at work?

Step one: Go virtual. At Alliance Virtual Offices, we can vouch for the disruption-busting benefits of a virtual office, and how flexible working methods like telecommuting and working from home can cut down on distractions, and boost productivity too. Think of making a presents in a different state or even needing an office close to home? Executive Office Suites offers Virtual Packages that offer the connivence to you and your business.

Think about it. When you use a virtual office, you’re not tied to a physical office. So instead of working in an open-plan office and listening to inane background chatter about last night’s TV or tomorrow’s game, you can fill the gap with actual work. You know, the type that impresses your boss or brings in revenue for your business.

Step two: Hire a virtual assistant. At Alliance Virtual we have a team of professional live receptionists who can take over your call handling duties. They’ll receive calls, take messages and pass them on – making your day easier, less cluttered and ultimately more productive. If you are looking to make a Raleigh North Carolina presents Executive Office Suites has all the amenities to assist you.

Step three: Identify your distractions

  • If you get tired easily, go to bed earlier. And remember to take little breaks during the day.
  • If you can’t stop looking in the fridge, eat a better breakfast, stock up on your five-a-day and consult a nutritionist.
  • If it’s the Internet or emails that are bugging you, work offline for a while.
  • If you’re feeling stressed, you could be taking on too much work, or overdoing the multi-tasking. Try to focus on specific tasks – and make sure you finish one thing at a sensible point before moving on to another.
  • If you’re bored of a specific task, work to a specific time then reward yourself by moving on to something else.

On the subject of rewards, this can be a valuable part of the working day. Habit-changing author Charles Duhigg says that instead of struggling with distractions, you can actually make them part of your working day. If for instance, you can’t stop going on Facebook or you feel constantly distracted by Twitter, set yourself a target and then reward yourself with 5 minutes of social media time. Accommodate that need and build it into your schedule.

After all, rewards provide motivation – and a little motivation can reap huge rewards for your business.

Find out more about virtual offices and office space that Executive Office Suites has to offer! In the meantime, what other tips can you recommend for beating distractions at work?

 

Image source: Executive Office Suites

Written by Joanna Republished with permission by Alliance

Virtual Offices Are The Freelancer’s Best Friend


We can talk all day long about how great using a virtual office can be (because it really is great), and how the general, catch-all “busy business person” will benefit from the flexibility and value they provide. While this is very much the case, perhaps it is time we shine the spotlight on ourselves for a minute – take a more personal look at just how beneficial the world of virtual officing can really be.

                                                                                                                                                                                                                                                                                                     Take me for example. I am just the person to espouse the greatness of a virtual office because 1) I am a freelancer and can benefit greatly from the use of a professional environment every once in a while. 2) I have used them before and therefore can speak (or write, rather) from experience. Without droning on and on, let me tell you a little about myself.
                                                                                                                                                                                                                                                                                                           I established myself as a freelance writer years ago both because I love to write and my husband’s career choice forced me to find work that I could pick up and take with me no matter where in the world we live. From Portland and New York City to Virginia Beach, Indianapolis and Lexington, KY, I have moved around an almost comical amount in the last several years of my life and I’m grateful for the existence of virtual and serviced office suites and meeting rooms. While I may not have the most geographically stable lifestyle, it is one that I love and I have the ease and flexibility of virtual offices to thank for some of that. I know I can take my business with me wherever I go, so I never have to worry when another move is looming on the horizon … like next summer, when we’ll move to Washington DC …
                                                                                                                                                                                                                                                                                                            While no two freelancer’s journeys are ever the same, perhaps you can find a common bond or two between my story and your own? Ultimately, the point is that virtual offices, unlike traditional office space, have the unique and incredibly valuable power to mold and shift to your ever-changing, and expanding, needs. Whether it is a more impressive (i.e. legit) environment that your business needs or, as in my case, the ability to create this type of professional setting in multiple locations as your own geography changes, virtual offices provide the perfect solution, every time.

                                                                                                                                                                                                                                                                                                    Image source: Executive Office Suites

Written by McDuffie Republished with permission by Alliance

 

What’s Trending: Workplace Trends to Watch in 2013

Executive Office SuitesWith the beginning of each new year comes the unique opportunity to both reflect on events, trends and “happenings” of the previous year while also looking ahead to what new and innovative trends can be expected in the twelve months ahead.

2012 saw significant positive growth and expansion in the virtual officing world, and here at Executive Office Suites we have been enjoying the increased attention that the world of the virtual office has been receiving over the past couple of years. So, with the limelight shining ever brighter on our industry, what then can we expect to see when it comes to workplace trends in 2013? Here are a few things to watch out for this year:

1) A virtual office boom: Savvy companies around the world will continue to utilize virtual offices to expand into new arenas and maximize their global presence. With offices around the world, offering impressive addresses and top-notch services and amenities, Executive Office Suites is always at the ready when it comes to serving the busy mobile professional.

2) Increased disaster preparedness: The devastation caused by super-storm Sandy has increased the attention that is being placed on disaster preparedness and how we can better equip our businesses in times of trauma. The flexibility afforded to virtual office users is unmatched by traditional, static office spaces and allows mobile entrepreneurs to move locations when disaster – or simply their mood – strikes.

3) Work options galore: From hot-desking, home-working, co-working, virtual officing, telecommuting and much more, the days of sitting in a cubicle from 9 – 5 are long gone. While some may still continue to work that way, the good news is that you don’t have to! Choices are never a bad thing. What’s more, when it comes to office expenses, the price of office space ranks just below payroll costs. Look to see companies utilizing temporary and virtual work options more than ever before as a way to increase their flexibility in work styles while decreasing their monthly office space expenditures.

With Executive Office Suites’s extensive list of flexible virtual office space options, we will always keep you on the cutting edge of workspace innovations – keeping you right in line with today’s latest and greatest trendsetters.

Image source: Executive Office Suites

Republished with permission by Alliance

Tech Trends: Is Your Workspace Pushing the Right Buttons?

Tech trends

Technology is shaping and influencing the way we run our lives at work, at home and everywhere in-between. It’s ingrained in everything we do and it’s developing at an incredible pace, fueled by social behavior and an insatiable appetite to have everything ‘now’. Remember when IT lessons at school felt a little alien? Not anymore. The next generation is growing up surrounded by technology, with the same appetite for knowledge and collaboration that we as business people demand today.

So the multi-million pound question – and the one that fascinates the human race – is what’s next for technology?

A recent article on Real Business by Vanessa Zainzinger unearthed some fascinating trends about technology and how it’s about to turn the way we do business on its head.

The culture of immediacy

We live in a world where we want everything yesterday. From music downloads and streaming movies to answering that annoying question, we want information at our fingertips – and the internet gives us instant gratification.

In this must-have-now culture, businesses are expected to adapt. Whether it’s a booking system with online payments or immediate customer service, clients expect immediacy. Workspace operators can tackle this in many different ways – such as checking their customer service protocols and assessing their online presence. Those with coworking or meeting spaces should have an online booking facility, and centers can assess their ‘immediacy’ by making sure their websites as user-friendly as possible – ensuring they are delivering the right information to clients quickly and accurately.

Collaboration and sharing

When bank funding is hard to come by, businesses get creative. Crowdfunding is one such solution. It’s a way of generating funds through people power and it’s all part of our sharing ethos and collaborative culture, the same concept which is made possible by social networks and which has fuelled sites such as eBay and Airbnb. If you can share goods, rooms, parking spaces and even cars, why not share money – and use it to invest in something that you believe in?

Zainzinger describes it as “rebooting” the business world, a move that was inspired by public anger at Wall Street, bank bonuses and interest rates. “It has enabled a new channel for business growth,” she says. “Now, crowdfunding lets you generate funding, build customer feedback, market and improve your product, all in one, without any significant upfront investment.”

Continuing the sharing concept in business, Spacedadi is one tool that’s actively bringing the workspace industry closer together by encouraging operators to market each other’s space. This culture of openness and sharing is expected to develop rapidly over the next few years, so operators should use it to get their workspace ‘out there’. Market it through systems like Spacedadi and you’ll not only help to sell your space and your competitors’ space (earning a commission while you’re at it), they can return the favor too – meaning you’re also sharing the marketing burden. In short, sharing helps the world go around.

The real era of mobile

Gartner predicts that in 2013, mobile devices will overtake desktop PCs as the most common web access tools. This has triggered a BYOD boom and means that barriers to market are quickly shrinking. As we have written about so much on Officing Today, it is essential that your work space website is adapted for mobile. And if users can book online through their device, you’re already ahead of the curve and ready to welcome Gen Y in their droves.

This is driving concepts such as ‘talent as a service’ – based on the idea that thanks to mobile technology, businesses can hire talent anywhere in the world. By 2020, ‘talent as a service’ is expected to impact one-third of professionals worldwide. This breaking down of geographical boundaries means that the traditional workplace will continue to change, and alternative forms of officing such as the virtual office and coworking will keep growing.

It shows that technology and workplace are intrinsically linked. It’s an exciting time for the workspace industry and equally, a time when the industry is expected to be at the forefront of alternative workplace solutions, with the tools to let mobile businesses find and book space online whenever they want. And we all know that businesses want it ‘now’. So instead of waiting until your front desk opens at 9am to accept a booking, accelerate your business by embracing technology and providing that ‘instant gratification’.

What is your business centre doing to address these demands and stay ahead of the curve?

Image source

Republished with permission by Jo Disney

Virtual Mobile OfficeTexting while driving can be dangerous – and can even get you pulled over in some cities. But a man in Germany took remote work to a whole new level.

According to The Associated Press, German police say they nabbed a driver who had wired his Ford station wagon with an entire mobile office, creating the equivalent of a virtual office space.

“Built on a wooden frame on his passenger seat they found a laptop on a docking station tilted for easy driver access, a printer, router, wireless internet stick, WLAN antenna, and an inverter to power it all,” the AP reports. “A navigation system and cell phone mounted to the windshield completed the array.”

If this doesn’t show the mobile workforce trend is catching on, what does? As business center owners and operators are well aware, mobile workers are on the rise. But hard statistics drive the point home. By 2015, the world’s mobile worker population will reach 1.3 billion, representing 37.2 percent of the total workforce, according to IDC.

“Despite recent market turmoil, mobility continues to be a critical part of the global workforce and we expect to see healthy growth in the number of mobile workers,” said Stacy Crook, senior research analyst for IDC’s Mobile Enterprise Research program. “Our forecast shows that the worldwide mobile worker population will increase from just over 1 billion in 2010 to more than 1.3 billion by 2015.”

What’s more, Forrester Research estimates 66% of information workers in North America and Europe already work remotely. Over time, Forrester predicts this trend will have profound implications for everything from the location and design of offices, to IT’s provisioning of technology, to how business leaders marshal expertise.

Is your business center ready to accommodate the demands of the mobile workforce? With a mobile workforce working from remote locations, business centers should expect more foot traffic – but business centers that market their serviced office space as mobile worker friendly will lead the charge.

Many mobile workers may be yet unaware of the availability of day offices and meeting rooms. Savvy business centers are commuting the message to large corporations and entrepreneurs alike. How do you do this?

For starters, be sure to include language on your website – preferably an entire webpage – dedicated to marketing your services to mobile workers. Use keywords like “mobile workers” on those web pages so you will come up in the Google search results. Show mobile workers that you understand their needs by listing services that appeal to their pain points. Treat the mobile workforce as a niche – a niche that’s worth plenty as business evolves.

Image source: Saarland State Police, Germany

Republished with permission by Mike Sullivan